SUNSHINE COAST TRI CLUB GOALS AND VISION

The purpose of the Sunshine Coast Triathlon Club is to:

  1. bring people together for the love of the sport of triathlon and multisports,
  2. provide a supportive community that is inclusive of all athletes,
  3. encourage and promote triathlon on the Sunshine Coast,
  4. promote multisport participation particularly for children, women, athletes with disability, and mature aged athletes,
  5. engage with affiliated triathlon clubs, training squads and sports clubs in Queensland,
  6. ensure that triathlon is carried on in a fair and competitive manner that ensures the safety of all participants and spectators, and
  7. be recognised as the premier triathlon club for the Sunshine Coast region.

The success of the SCTC is completely dependent on the active participation and contribution of each member of the club. Our goal is to build upon the history and heritage of the club and to continue to build a triathlon community that inspires each other to achieve our sporting goals.

Triathlon is more than just a swim, bike and run. It’s breaking down barriers, achieving goals, making dreams happen. Likewise, a triathlon club is more than just a club… it’s a family.

Triathlon is more than just a swim, bike and run. It’s breaking down barriers, achieving goals, making dreams happen. Likewise, a triathlon club is more than just a club… it’s a family.

Constitution of the Sunshine Coast Triathlon Club 

1 Interpretation 

(1) In these rules— 

Act means the Associations Incorporation Act 1981. 

present— 

(a) at a management committee meeting, see rule 23(6); or 

(b) at a general meeting, see rule 37(2). 

(2) A word or expression that is not defined in these model rules, but is defined in the Act has, if  the context permits, the meaning given by the Act. 

2 Name 

The name of the incorporated association is Sunshine Coast Triathlon Club (the association). 3 Objects 

The objects of the association are— 

The Sunshine Coast Triathlon Club was formed in 1984 to provide inclusion for all and social  options for people wanting to start or continue in triathlon. The first official meeting of the  Sunshine Coast Triathlon Club was held on the 4th January 1990 and it became a registered not for-profit Incorporation in September 1990.  

The aim of the club is to provide a Triathlon Club where members may enjoy the benefits of  exercising and socialising together, whilst providing a place where all may feel connected to the  community in a healthy positive family friendly environment.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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5 Classes of members 

(1) The membership of the association consists of ordinary members. 

(2) The number of ordinary members is unlimited. 

6 Automatic membership 

A person who, on the day the association is incorporated, was 

a member of the unincorporated association and who, on or 

before a day fixed by the management committee, agrees in 

writing to become a member of the incorporated association, 

must be admitted by the management committee— 

(a) to the equivalent class of membership of the association 

as the member held in the unincorporated association; or 

(b) if there is no equivalent class of membership—as an 

ordinary member. 

7 New membership 

(1) An applicant for membership of the association must be made 

through Triathlon Australia. 

(2) An application for membership must be made on the form 

approved by Triathlon Australia. 

8 Membership fees 

(1) The membership fee for each ordinary membership and for each other class of membership  (if any)— 

(a) is the amount decided by the members from time to time at a general meeting; and

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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(b) is payable when, and in the way, the management committee decides. 

(2) A member of the incorporated association who, before becoming a member, has paid the  member’s annual subscription for membership of the unincorporated association on or before a  day fixed by the management committee, is not liable to pay a further amount of annual  subscription for the period before the day fixed by the management committee as the day on  which the next annual subscription is payable. 

3) Membership included a membership of PBF Australia – Please ask Committee for more  information.  

9 Admission and rejection of new members 

(1) This section is not applicable 

10 When membership ends 

(1) A member may resign from the association at any time. 

(2) The resignation takes effect at the 30 June of the financial calendar year that the last  membership payment was made to Triathlon Australia. 

(3) The management committee may terminate a member’s membership if the member— (a) is convicted of an indictable offence; or 

(b) does not comply with any of the provisions of these rules; or 

(c) conducts himself or herself in a way considered to be injurious or prejudicial to the character  or interests of the association. 

(4) Before the management committee terminates a member’s membership, the committee must  give the member a full and fair opportunity to show why the membership should not be  terminated. 

(5) If, after considering all representations made by the member, the management committee  decides to terminate the membership, the secretary of the committee must give the member a  written notice of the decision. 

11 Appeal against rejection or termination of membership 

(1) A person whose membership has been terminated, may give the secretary written notice of  the person’s intention to appeal against the decision.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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(2) A notice of intention to appeal must be given to the secretary within 1 month  after the person receives written notice of the decision. 

(3) If the secretary receives a notice of intention to appeal, the secretary must, within 1 month  after receiving the notice, call a general meeting to decide the appeal. 

12 General meeting to decide appeal 

(1) The general meeting to decide an appeal must be held within 3 months after the secretary  receives the notice of intention to appeal. 

(2) At the meeting, the applicant must be given a full and fair opportunity to show why the  application should not be rejected or the membership should not be terminated. 

(3) Also, the management committee and the members of the committee who rejected the  application or terminated the membership must be given a full and fair opportunity to show why  the application should be rejected or the membership should be terminated. 

(4) An appeal must be decided by a majority vote of the members present and eligible to vote at  the meeting. 

13 Register of member

(1) The management committee must keep a register of members of the association. 

(2) The register must include the following particulars for each member— (a) the full name of  the member; 

(b) the postal or residential address of the member; 

(c) details about the termination or reinstatement of membership; 

(d) any other particulars the management committee or the members at a general meeting decide. 

(3) The register must be open for inspection by members of the association at all reasonable  times. 

(4) A member must contact the secretary to arrange an inspection of the register. 14 Prohibition on use of information on register of members 

(1) A member of the association must not— 

(a) use information obtained from the register of members of the association to contact, or send  material to, another member of the association for the purpose of advertising for political,  religious, charitable or commercial purposes; or

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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(b) disclose information obtained from the register to someone else, knowing that the  information is likely to be used to contact, or send material to, another member of the association  for the purpose of advertising for political, religious, charitable or commercial purposes. 

(2) Subrule (1) does not apply if the use or disclosure of the information is approved by the  association. 

15 Appointment or election of secretary 

(1) The secretary must be an individual residing in Queensland, or in another State but not more  than 65km from the Queensland border, who is— 

(a) a member of the association elected by the association as secretary; or 

(b) any of the following persons appointed by the management committee as secretary—(i) a  member of the association’s management committee; 

(ii) another member of the association; 

(iii) another person. 

(2) If the association has not elected an interim officer as secretary for the association before its  incorporation, the members of the management committee must ensure a secretary is appointed  or elected for the association within 1 month after incorporation. 

(3) If a vacancy happens in the office of secretary, the members of the management committee  must ensure a secretary is appointed or elected for the association within 1 month after the  vacancy happens. 

(4) If the management committee appoints a person mentioned in subrule (1)(b)(ii) as secretary,  other than to fill a casual vacancy on the management committee, the person does not become a  member of the management committee. 

(5) However, if the management committee appoints a person mentioned in subrule (1)(b)(ii) as  secretary to fill a casual vacancy on the management committee, the person becomes a member  of the management committee. 

(6) If the management committee appoints a person mentioned in subrule (1)(b)(iii) as secretary,  the person does not become a member of the management committee. 

(7) In this rule, casual vacancy, on a management committee, means a vacancy that happens  when an elected member of the management committee resigns, dies or otherwise stops holding  office.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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16 Removal of secretary 

(1) The management committee of the association may at any time remove a person appointed  by the committee as the secretary. 

(2) If the management committee removes a secretary who is a person mentioned in rule  15(1)(b)(i), the person remains a member of the management committee. 

(3) If the management committee removes a secretary who is a person mentioned in rule  15(1)(b)(ii) and who has been appointed to a casual vacancy on the management committee  under rule 15(5), the person remains a member of the management committee. 

17 Functions of secretary 

The secretary’s functions include, but are not limited to— 

(a) calling meetings of the association, including preparing notices of a meeting and of the  business to be conductedat the meeting in consultation with the president of the association; and 

(b) keeping minutes of each meeting; and 

(c) keeping copies of all correspondence and other documents relating to the association; and (d) maintaining the register of members of the association. 

18 Membership of management committee 

(1) The management committee of the association consists of a president, treasurer, secretary  and up to 5 other members the association members elect at the AGM. 

(2) A member of the management committee, other than a secretary appointed by the  management committee under rule 15(1)(b)(iii), must be a member of the association. 

(3) At each annual general meeting of the association, the members of the management  committee must retire from office, but are eligible, on nomination, for re-election. 

(4) A member of the association may be appointed to a casual vacancy on the management  committee under rule 21.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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19 Electing the management committee 

(1) A member of the management committee may only be elected as follows—(a) any 2  members of the association may nominate another member (the candidate) to serve as a member  of the management committee; 

(b) the nomination must be— 

(i) will be accepted prior to the General Meeting; or 

(ii) advised at a General Meeting; and 

(iii) agreed to by the candidate and the members who nominated him or her; and 

(c) each member of the association present and eligible to vote at the annual general meeting  may vote for 1 candidate for each vacant position on the management committee; 

(d) if, at the start of the meeting, there are not enough candidates nominated, nominations may be  taken from the floor of the meeting. 

(2) A person may be a candidate only if the person— 

(a) is an adult; and 

(b) is not ineligible to be elected as a member under section 61A of the Act. 

(3) A list of the candidates’ names in alphabetical order, with the names of the members who  nominated each candidate, will be advised to members at the General Meeting. 

(4) If required by the management committee, balloting lists must be prepared containing the  names of the candidates in alphabetical order. 

(5) The management committee must ensure that, before a candidate is elected as a member of  the management committee, the candidate is advised— 

(a) whether or not the association has public liability insurance; and 

(b) if the association has public liability insurance—the amount of the insurance.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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20 Resignation, removal or vacation of office of management committee member 

(1) A member of the management committee may resign from the committee by giving written  notice of resignation to the secretary. 

(2) The resignation takes effect at— 

(a) the time the notice is received by the secretary; or 

(b) if a later time is stated in the notice—the later time. 

(3) A member may be removed from office at a general meeting of the association if a majority  of the members present and eligible to vote at the meeting vote in favour of removing the  member. 

(4) Before a vote of members is taken about removing the member from office, the member must  be given a full and fair opportunity to show cause why he or she should not be removed from  office. 

(5) A member has no right of appeal against the member’s removal from office under this rule. 

(6) A member immediately vacates the office of member in the circumstances mentioned in  section 64(2) of the Act. 

21 Vacancies on management committee 

(1) If a casual vacancy happens on the management committee, the continuing members of the  committee may appoint another member of the association to fill the vacancy until the next  annual general meeting. 

(2) The continuing members of the management committee may act despite a casual vacancy on  the management committee. 

(3) However, if the number of committee members is less than the number fixed under rule 24(1)  as a quorum of the management committee, the continuing members may act only to— 

(a) increase the number of management committee members to the number required for a  quorum; or 

(b) call a general meeting of the association.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

22 Functions of management committee 

(1) Subject to these rules or a resolution of the members of the association carried at a general  meeting, the management committee has the general control and management of the  administration of the affairs, property and funds of the association. 

(2) The management committee has authority to interpret the meaning of these rules and any  matter relating to the association on which the rules are silent, but any interpretation must have  regard to the Act, including any regulation made under the Act. 

Note— 

The Act prevails if the association’s rules are inconsistent with the Act—see section 1B of the  Act. 

(3) The management committee may exercise the powers of the association— 

(a) to borrow, raise or secure the payment of amounts in a way the members of the association  decide; and 

(b) to secure the amounts mentioned in paragraph (a) or the payment or performance of any debt,  liability, contract, guarantee or other engagement incurred or to be entered into by the association  in any way, including by the issue of debentures (perpetual or otherwise) charged upon the whole  or part of the association’s property, both present and future; and 

(c) to purchase, redeem or pay off any securities issued; and 

(d) to borrow amounts from members and pay interest on the amounts borrowed; and (e) to mortgage or charge the whole or part of its property; and 

(f) to issue debentures and other securities, whether outright or as security for any debt, liability  or obligation of the association; and 

(g) to provide and pay off any securities issued; and 

(h) to invest in a way the members of the association may from time to time decide.(4) For  subrule (3)(d), the rate of interest must not be more than the current rate being charged for  overdrawn accounts on money lent (regardless of the term of the loan) by— 

(a) the financial institution for the association; or 

(b) if there is more than 1 financial institution for the association—the financial institution  nominated by the management committee.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

23 Meetings of management committee 

(1) Subject to this rule, the management committee may meet and conduct its proceedings as it  considers appropriate. 

(2) The management committee must meet at least once every 4 months to exercise its functions. (3) The management committee must decide how a meeting is to be called. (4) Notice of a meeting is to be given in the way decided by the management committee. 

(5) The management committee may hold meetings or permit a committee member to take part  in its meetings, by using any technology that reasonably allows the member to hear and take part  in discussions as they happen. 

(6) A committee member who participates in the meeting as mentioned in subrule (5) is taken to  be present at the meeting. 

(7) A question arising at a committee meeting is to be decided by a majority vote of members of  the committee present at the meeting and, if the votes are equal, the question is decided in the  negative. 

(8) A member of the management committee must not vote on a question about a contract or  proposed contract with the association if the member has an interest in the contract or proposed  contract and, if the member does vote, the member’s vote must not be counted. 

(9) The president is to preside as chairperson at a management committee meeting. 

(10) If there is no president or if the president is not present within 10 minutes after the time  fixed for a management committee meeting, the members may choose 1 of their number to  preside as chairperson at the meeting. 

24 Quorum for, and adjournment of, management committee meeting 

(1) At a management committee meeting, more than 50% of the members elected to the  committee as at the close of the last general meeting of the members form a quorum. 

(2) If there is no quorum within 30 minutes after the time fixed for a management committee  meeting called on the request of members of the committee, the meeting lapses. 

(3) If there is no quorum within 30 minutes after the time fixed for a management committee  meeting called other than on the request of the members of the committee— 

(a) the meeting is to be adjourned for at least 1 day; and

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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(b) the members of the management committee who are present are to decide the day, time and  place of the adjourned meeting. 

(4) If, at an adjourned meeting mentioned in subrule (3), there is no quorum within 30 minutes  after the time fixed for the meeting, the meeting lapses. 

25 Special meeting of management committee 

(1) If the secretary receives a written request signed by at least 33% of the members of the  management committee, the secretary must call a special meeting of the committee by giving  each member of the committee notice of the meeting within 14 days after the secretary receives  the request. 

(2) If the secretary is unable or unwilling to call the special meeting, the president must call the  meeting. 

(3) A request for a special meeting must state— 

(a) why the special meeting is called; and 

(b) the business to be conducted at the meeting. 

(4) A notice of a special meeting must state— 

(a) the day, time and place of the meeting; and(b) the business to be conducted at the meeting. 

(5) A special meeting of the management committee must be held within 14 days after notice of  the meeting is given to the members of the management committee. 

26 Minutes of management committee meetings 

(1) The secretary must ensure full and accurate minutes of all questions, matters, resolutions and  other proceedings of each management committee meeting are entered in a minute book. 

(2) To ensure the accuracy of the minutes, the minutes of each management committee meeting  must be signed by the chairperson of the meeting, or the chairperson of the next management  committee meeting, verifying their accuracy.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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27 Appointment of subcommittees 

(1) The management committee may appoint a subcommittee consisting of members of the  association considered appropriate by the committee to help with the conduct of the association’s  operations. 

(2) A member of the subcommittee who is not a member of the management committee is not  entitled to vote at a management committee meeting. 

(3) A subcommittee may elect a chairperson of its meetings. 

(4) If a chairperson is not elected, or if the chairperson is not present within 10 minutes after the  time fixed for a meeting, the members present may choose 1 of their number to be chairperson of  the meeting. 

(5) A subcommittee may meet and adjourn as it considers appropriate. 

(6) A question arising at a subcommittee meeting is to be decided by a majority vote of the  members present at the meeting and, if the votes are equal, the question is decided in the  negative. 

28 Acts not affected by defects or disqualifications 

(1) An act performed by the management committee, a subcommittee or a person acting as a  member of the management committee is taken to have been validly performed. 

(2) Subrule (1) applies even if the act was performed when— 

(a) there was a defect in the appointment of a member of the management committee,  subcommittee or person acting as a member of the management committee; or 

(b) a management committee member, subcommittee member or person acting as a member of  the management committee was disqualified from being a member. 

29 Resolutions of management committee without meeting 

(1) A written resolution signed by each member of the management committee is as valid and  effectual as if it had been passed at a committee meeting that was properly called and held. 

(2) A resolution mentioned in subrule (1) may consist of several documents in like form, each  signed by 1 or more members of the committee.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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30 First annual general meeting 

The first annual general meeting must be held within 6 months after the end date of the  association’s first reportable financial year. 

31 Subsequent annual general meetings 

Each subsequent annual general meeting must be held— 

(a) at least once each year; and 

(b) within 6 months after the end date of the association’s reportable financial year.32 Business  to be conducted at annual general meeting of level 1 incorporated associations and particular  level 2 and 3 incorporated associations 

(1) This rule applies only if the association is— 

(a) a level 1 incorporated association; or 

(b) a level 2 incorporated association to which section 59 of the Act applies; or (c) a level 3 incorporated association to which section 59 of the Act applies. 

Under the Associations Incorporation Reform Act 2012 (the Act), an association falls within one  of three tiers according to its total revenue. The following tier thresholds are in effect until 30  June 2024: Tier 1 – less than $250,000 Tier 2 – $250,000 to $1 million Tier 3 – more than $1  million. 

(2) The following business must be conducted at each annual general meeting of the  association— 

(a) receiving the association’s financial statement, and audit report, for the last reportable  financial year; 

(b) presenting the financial statement and audit report to the meeting for adoption; (c) electing members of the management committee; 

(d) for a level 1 incorporated association—appointing an auditor or an accountant for the present  financial year; 

(e) for a level 2 incorporated association, or a level 3 incorporated association, to which section  59 of the Act applies—appointing an auditor, an accountant or an approved person for the  present financial year.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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33 Business to be conducted at annual general meeting of other level 2 incorporated  associations 

(1) This rule applies only if the association is a level 2 incorporated association to which section  59A of the Act applies. 

(2) The following business must be conducted at each annual general meeting of the  association— 

(a) receiving the association’s financial statement, and signed statement, for the last reportable  financial year; 

(b) presenting the financial statement and signed statement to the meeting for adoption;(c)  electing members of the management committee; 

(d) appointing an auditor, an accountant or an approved person for the present financial year. 

34 Business to be conducted at annual general meeting of other level 3 incorporated  associations 

(1) This rule applies only if the association is a level 3 incorporated association to which section  59B of the Act applies. 

(2) The following business must be conducted at each annual general meeting of the  association— 

(a) receiving the association’s financial statement, and signed statement, for the last reportable  financial year; 

(b) presenting the financial statement and signed statement to the meeting for adoption; (c) electing members of the management committee. 

35 Notice of general meeting 

(1) The secretary may call a general meeting of the association. 

(2) The secretary must give at least 14 days notice of the meeting to each member of the  association. 

(3) If the secretary is unable or unwilling to call the meeting, the president must call the meeting. (4) The management committee may decide the way in which the notice must be given.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

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(5) However, notice of the following meetings must be given in writing— 

(a) a meeting called to hear and decide the appeal of a person against the management  committee’s decision— 

(i) to terminate the person’s membership of the association; 

(b) a meeting called to hear and decide a proposed special resolution of the association. (6) A notice of a general meeting must state the business to be conducted at the meeting. 36 Quorum for, and adjournment of, general meeting 

(1) The quorum for a general meeting is at least the number of members elected or appointed to  the management committee at the close of the association’s last general meeting plus 1. 

(2) However, if all members of the association are members of the management committee, the  quorum is the total number of members less 1. 

(3) No business may be conducted at a general meeting unless there is a quorum of members  when the meeting proceeds to business. 

(4) If there is no quorum within 30 minutes after the time fixed for a general meeting called on  the request of members of the management committee or the association, the meeting lapses. 

(5) If there is no quorum within 30 minutes after the time fixed for a general meeting called other  than on the request of members of the management committee or the association— 

(a) the meeting is to be adjourned for at least 7 days; and 

(b) the management committee is to decide the day, time and place of the adjourned meeting. 

(6) The chairperson may, with the consent of any meeting at which there is a quorum, and must  if directed by the meeting, adjourn the meeting from time to time and from place to place. 

(7) If a meeting is adjourned under subrule (6), only the business left unfinished at the meeting  from which the adjournment took place may be conducted at the adjourned meeting. 

(8) The secretary is not required to give the members notice of an adjournment or of the business  to be conducted at an adjourned meeting unless a meeting is adjourned for at least 30 days. 

(9) If a meeting is adjourned for at least 30 days, notice of the adjourned meeting must be given  in the same way notice is given for an original meeting.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

37 Procedure at general meeting 

(1) A member may take part and vote in a general meeting in person, by proxy, by attorney or by  using any technology that reasonably allows the member to hear and take part in discussions as  they happen. 

(2) A member who participates in a meeting as mentioned in subrule (1) is taken to be present at  the meeting. 

(3) At each general meeting— 

(a) the president is to preside as chairperson; and 

(b) if there is no president or if the president is not present within 15 minutes after the time fixed  for the meeting or is unwilling to act, the members present must elect 1 of their number to be  chairperson of the meeting; and 

(c) the chairperson must conduct the meeting in a proper and orderly way. 38 Voting at general meeting 

(1) At a general meeting, each question, matter or resolution, other than a special resolution,  must be decided by a majority of votes of the members present. 

(2) Each member present and eligible to vote is entitled to 1 vote only and, if the votes are equal,  the chairperson has a casting vote as well as a primary vote. 

(3) A member is not entitled to vote at a general meeting if the member’s annual subscription is  in arrears at the date of the meeting. 

(4) The method of voting is to be decided by the management committee. 

(5) However, if at least 20% of the members present demand a secret ballot, voting must be by  secret ballot. 

(6) If a secret ballot is held, the chairperson must appoint 2 members to conduct the secret ballot  in the way the chairperson decides. 

(7) The result of a secret ballot as declared by the chairperson is taken to be a resolution of the  meeting at which the ballot was held.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

39 Special general meeting 

(1) The secretary must call a special general meeting by giving each member of the association  notice of the meeting within 14 days after— 

(a) being directed to call the meeting by the management committee; or 

(b) being given a written request signed by— 

(i) at least 33% of the number of members of the management committee when the request is  signed; or 

(ii) at least the number of ordinary members of the association equal to double the number of  members of the association on the management committee when the request is signed plus 1; or 

(c) being given a written notice of an intention to appeal against the decision of the management  committee— 

(i) to reject an application for membership; or 

(ii) to terminate a person’s membership. 

(2) A request mentioned in subrule (1)(b) must state— 

(a) why the special general meeting is being called; and 

(b) the business to be conducted at the meeting. 

(3) A special general meeting must be held within 3 months after the secretary— (a) is directed to call the meeting by the management committee; or 

(b) is given the written request mentioned in subrule (1)(b); or 

(c) is given the written notice of an intention to appeal mentioned in subrule (1)(c). 

(4) If the secretary is unable or unwilling to call the special meeting, the president must call the  meeting.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

41 Proxies 

(1) An instrument appointing a proxy must be in writing and be in the following or similar  form— 

Sunshine Coast Triathlon Club : 

I, ____________________________________of being a member of the association, appoint  ______________________________ of ____________________________________________ 

as my proxy to vote for me on my behalf at the (annual) general meeting of the 

association, to be held on the day of_____________ 20 ___ and at any adjournment of the  meeting. 

Signed this day ______________of 20__ 

Signature _______________________________________ 

(2) The instrument appointing a proxy must— 

(a) if the appointor is an individual—be signed by the appointor or the appointor’s attorney  properly authorised in writing; or 

(b) if the appointor is a corporation— 

(i) be under seal; or 

(ii) be signed by a properly authorised officer or attorney of the corporation. (3) A proxy may be a member of the association or another person. 

(4) The instrument appointing a proxy is taken to confer authority to demand or join in  demanding a secret ballot.(5) Each instrument appointing a proxy must be given to the secretary  before the start of the meeting or adjourned meeting at which the person named in the instrument  proposes to vote. 

(6) Unless otherwise instructed by the appointor, the proxy may vote as the proxy considers  appropriate. 

(7) If a member wants a proxy to vote for or against a resolution, the instrument appointing the  proxy must be in the following or similar form—

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

Sunshine Coast Triathlon Club Inc.: 

I, ________________________________of being a member of the association, appoint  _____________________________________ of _____________________ 

as my proxy to vote for me on my behalf at the (annual) general meeting of the association, to be held on the day of ___________ 20 __ and at any adjournment of the meeting. Signed this day _____________________of 20__ 

Signature _____________________________________ 

This form is to be used *in favour of/*against [strike out whichever is not wanted] the following  resolutions— 

[List relevant resolutions] 

42 Minutes of general meetings 

(1) The secretary must ensure full and accurate minutes of all questions, matters, resolutions and  other proceedings of each general meeting are entered in a minute book. 

(2) To ensure the accuracy of the minutes— 

(a) the minutes of each general meeting must be signed by the chairperson of the meeting, or the  chairperson of the next general meeting, verifying their accuracy; and 

(b) the minutes of each annual general meeting must be signed by the chairperson of the meeting,  or the chairperson of the next meeting of the association that is a general meeting or annual  general meeting, verifying their accuracy. 

(3) If asked by a member of the association, the secretary must, within 28 days after the request  is made— 

(a) make the minute book for a particular general meeting available for inspection by the  member at a mutually agreed time and place; and 

(b) give the member copies of the minutes of the meeting. 

(4) The association may require the member to pay the reasonable costs of providing copies of  the minutes.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

43 By-laws 

(1) The management committee may make, amend or repeal by-laws, not inconsistent with these  rules, for the internal management of the association. 

(2) A by-law may be set aside by a vote of members at a general meeting of the association. 44 Alteration of rules 

(1) Subject to the Act, these rules may be amended, repealed or added to by a special resolution  carried at a general meeting. 

(2) However, an amendment, repeal or addition is valid only if it is registered by the chief  executive. 

45 Common seal 

(1) The management committee must ensure the association has a common seal. (2) The common seal must be— 

(a) kept securely by the management committee; and 

(b) used only under the authority of the management committee. 

(3) Each instrument to which the seal is attached must be signed by a member of the  management committee and countersigned by— 

(a) the secretary; or 

(b) another member of the management committee; or 

(c) someone authorised by the management committee. 

46 Funds and accounts 

(1) The funds of the association must be kept in an account in the name of the association in a  financial institution decided by the management committee. 

(2) Records and accounts must be kept in the English language showing full and accurate  particulars of the financial affairs of the association. 

(3) All amounts must be deposited in the financial institution account as soon as practicable after  receipt.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

(4) A payment by the association of $100 or more must be made by credit/debit card or  electronic funds transfer (EFT). 

(5) If a payment of $100 is made, the credit/debit card or EFT must be approved by any 2 of the  following— 

(a) the president; 

(b) the secretary; 

(c) the treasurer; 

(d) any 1 of 3 other members of the association who have been authorised by the management  committee to make a payment on behalf of the association. 

(6) However, 1 of the persons who makes a payment must be the president, the secretary or the  treasurer. 

(7) A petty cash account may be kept, and the management committee must decide the amount  of petty cash to be kept. 

(8) All expenditure must be approved or ratified at a management committee meeting. 47 General financial matters 

(1) On behalf of the management committee, the treasurer must, as soon as practicable after the  end date of each financial year, ensure a financial statement for its last reportable financial year  is prepared. 

(2) The income and property of the association must be used solely in promoting the  association’s objects and exercising the association’s powers. 

48 Documents 

The management committee must ensure the safe custody of books, documents, instruments of  title and securities of the association. 

49 Financial year 

The end date of the association’s financial year is 30 June in each year.

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001 

Constitution 

50 Distribution of surplus assets to another entity 

(1) This rule applies if the association— 

(a) is wound-up under part 10 of the Act; and 

(b) has surplus assets. 

(2) The surplus assets must not be distributed among the members of the association. (3) The surplus assets must be given to another entity— 

(a) having objects similar to the association’s objects; and 

(b) the rules of which prohibit the distribution of the entity’s income and assets to its members. (4) In this rule— 

surplus assets see section 92(3) of the Act 

The Constitution of the Sunshine Coast Triathlon Club was updated on this the 4th day of  December 2023. 

President: – Janelle Hooper 

Treasurer: – Darron Shields 

Secretary: – Kim Edwards

ABN: 55 632 748 053 Incorporated Association: IA8063 Triathlon Australia Affiliation ID R-0XW44001